Invoices
Create branded, VAT-ready invoices in minutes from reusable line items, with discounts and tax calculated for you.
Invoice software for South African small businesses
Create professional invoices, manage customer records, record payments manually in Rand, and keep outstanding balances clear without full accounting software complexity.
Free 14-day trial · No credit card required · Cancel anytime
Why South African small businesses need simple invoicing software
Most South African small businesses do not need payroll modules, bank feeds, or a general ledger to manage invoices and record payments. They need to send a professional invoice quickly, know which invoices are outstanding, and keep a clean record of every customer and payment.
Yet many businesses still run invoicing off Word documents, Excel sheets, and email folders. That works until an invoice number gets duplicated, a payment goes unrecorded, or a customer asks for a copy of an invoice from eight months ago and nobody can find it.
MyEasy Invoice gives you one place for the whole invoicing side: quotes, invoices, customers, manually recorded payments, and agreements where your work needs signed terms. All in Rand, all connected, and all searchable when you need them.
What MyEasy Invoice helps you manage
Everything connects: a customer's quotes, invoices, and manual payment records live together, so the history builds itself as you work.
Quotes
Send professional quotes that customers can accept or decline online, then convert accepted quotes into invoices in one click.
Customers
Keep contact details, VAT numbers, and related document history for every customer in one place.
Payments in Rand
Record full and partial payments manually against invoices and always know exactly what is still owed.
Agreements
Create agreements and send them to customers to sign online, keeping paperwork with the rest of the job.
Reports
See paid, unpaid, and overdue invoices, revenue, and quote conversion at a glance.
How it works
From new customer to paid invoice in three steps
1
Set up your business profile
Add your logo, business details, VAT number, and tax rates so every document carries your branding.
2
Create and send documents
Build quotes and invoices from reusable items, then email them to customers or download branded PDFs.
3
Track payments to zero
Record payments as they arrive, including partial payments, until each invoice balance is settled.
Why not just use Word, Excel, or a free invoice generator?
A Word template or free online generator can produce a single document, but it stops there. It will not keep your invoice numbers sequential, remember your customers, show which invoices are overdue, or connect your quotes to your invoices.
Every document you make manually is another file to name, store, and find later, and another chance for an old price, a wrong total, or a duplicated invoice number to slip through.
Invoice software replaces that busywork with records that maintain themselves. When a customer calls about an invoice, you look it up in seconds; when your accountant asks for your invoice history, it is already organized.
Built for South Africa
VAT-ready and Rand-based, end to end
MyEasy Invoice is designed around how South African small businesses actually invoice:
- All amounts in Rand: quotes, invoices, payments, and balances
- Your VAT number and tax rates displayed on documents where configured
- VAT shown clearly, so VAT-registered customers can process your invoices
- Sequential invoice numbering handled for you
- Branded PDF documents that carry your logo and business details
- Customer records that keep VAT numbers and addresses on file
Built for the way small service businesses work
MyEasy Invoice is used the same way by very different businesses: quote the work, get the go-ahead, invoice it, and track the payment.
Freelancers
Send project invoices with clear line items and keep every customer's billing history in one place.
Consultants
Quote engagements, convert approvals into invoices, and track retainer and project payments.
Trades & services
Quote jobs before the work, invoice after completion, and track deposits and balances.
Small agencies
Standardize documents across the team with reusable items and role-based access.
If you run a trade or service business, see our dedicated page on invoicing for trades and services in South Africa. If quoting is where your work starts, start with our quote software for South African businesses. For the records behind each document, see how customer management for small businesses works.
FAQ
Invoice software questions
Is MyEasy Invoice full accounting software?
No, and that is deliberate. MyEasy Invoice focuses on quotes, invoices, customers, payments, and agreements. There is no payroll, bank reconciliation, or general ledger to set up or learn.
Are invoices created in Rand?
Yes. MyEasy Invoice is built for South African businesses, so your quotes, invoices, and payment records all work in Rand.
Can my invoices show VAT?
Yes. Add your VAT number and tax rates to your business profile, and your invoices display VAT clearly. Confirm your specific VAT requirements with your accountant or tax practitioner.
Can I email invoices to my customers?
Yes. You can email invoices and quotes directly from MyEasy Invoice, or download branded PDF documents to send however you prefer.
Can I record partial payments?
Yes. Record full or partial payments against any invoice and always see the remaining balance due in Rand.
How quickly can I send my first invoice?
Most businesses can set up their profile, add a customer, and send a first invoice within minutes of signing up.
Do I need to install anything?
No. MyEasy Invoice runs in your browser and works on phones, tablets, and computers.
How much does it cost?
Every plan starts with a 14-day free trial, and pricing is in Rand. See the pricing section on our homepage for current plans.
Start creating professional invoices for your customers
Start your 14-day free trial, set up your business profile, add a customer, and create your first invoice in minutes. No credit card required.